Grants Admin Support Intern

 

 

Terms of Reference

 

(Grants Admin Support Intern)

 

1. About AWDF 

As a Pan-African feminist fund, the African Women’s Development Fund (AWDF) resources, strengthens and upholds women’s rights and feminist organisations and movements across Africa, to make gender justice a reality for all on our continent and worldwide. Over the past 24 years, AWDF has awarded approximately USD100 million to women’s rights and feminist organisations throughout Africa (and in selected Middle Eastern countries through one of our initiatives). Through its grantmaking, programmatic and advocacy work, AWDF has supported work that has led to changes in law and policy, social norms and movement-building for gender justice. 

Building on its strong track record, in 2023 AWDF launched Lemlem, a ten-year strategic framework (2023-2033), which guides its efforts to advance gender equality and gender justice for girls, women and gender-diverse people across Africa.  At its core, the strategy’s focus is on resourcing, nurturing and strengthening those who are best placed to achieve transformative change: African women’s and feminist groups, organisations and movements.

2. Background

AWDF is looking for a short term Grants Administration consultant to support the resourcing department in its operations. AWDF as a grant’s maker receives a number of applications each year that needs to be processed.  We therefore need a team member to support the grantmaking administrative process from the pre grantmaking process to the post grantmaking process. 

3. Purpose of the Assignment

The aim of the role is to provide support to the resourcing team.  The roles and responsibilities are as follows;

• Managing  the AWDF main email address – awdf@awdf.org
• Managing data in the salesforce
• Mining grants data in the Salesforce and providing statistics on the data amongst others
• Supporting the application review processes
• Supporting applicants’ pre contracting processes
• Tracking and following up on grantee partners’ reports, receipts and communications
• Supporting programme officers in following up with grantee partners’ contractual obligations
• Providing support with note taking during meetings
• Contributing to planning and strategy meetings in the department
• Any other duties as will be assigned by the Programmes Manager

 4. Location

AWDF Office Justice Sarkodie Addo Avenue East Legon

5. Deliverable

To provide a monthly report of work accomplished as outlined in the TOR.

6.  Profile

The role holder should have:

A University degree in Gender Studies, Social Work, Development Studies or related field.

Experience working in an office environment with responsibilities involving administration and processing of information

Competencies

The intern should have:

1. Proficiency in the use of Microsoft Office tools and other data systems especially Excel and Salesforce
2. Ability to speak and write good English. French will be an added advantage
3. Knowledge of women’s rights  and feminist issues
4. Meticulous administration skills and attention to detail
5. Good human relations
6. Capable of multi-tasking
7. Ability to work with minimum supervision or in a team
8. Ability to work in an environment of diverse cultures
9. Ability to keep confidential information
10. Excellent interpersonal skills and flexible attitude
11. Proven ability to work under tight deadlines
12. Commitment to AWDF’s feminist values.

 

            7. Duration of the Assignment

The assignment is for a duration of 6 months and the role holder will be working from Monday to Friday.

 

 Applications for the vacancy should reach AWDF no later than Friday, 25th April, 2025.  Due to our limited capacity, only short-listed candidates will be contacted for additional information and interviews.